All deposits are non‑refundable. Deposits secure your spot and allow us to reserve hotel rooms, instructors, and event logistics.

Refunds for the remaining balance follow these rules:

• Full refund of the remaining balance (not including the deposit) if requested more than 90 days before the camp start date.

• 50% refund of the remaining balance if requested 60–89 days before the camp start date.

• No refunds within 60 days of the camp start date.

• Instructor substitutions or changes do not qualify as grounds for refunds.

If the camp is canceled due to circumstances outside our control, all participants will receive a full refund of all payments made.

If you need to cancel your attendance:

• Your deposit is non‑refundable.

• Your remaining balance follows the refund schedule above.

• You may transfer your spot to another participant up to 30 days before the camp start date.

Cancellations must be submitted in writing via email.

A non‑refundable deposit is required to reserve your spot. The remaining balance must be paid no later than 90 days before the camp start date.

Pricing adjusts 90 days before the event. Early registration guarantees the best rate.

Failure to pay the remaining balance by the deadline may result in forfeiture of your reserved spot.

All payments are processed securely through Stripe. Receipts are emailed automatically.

You may transfer your registration to another participant up to 30 days before the camp start date.

Transfers must be submitted in writing and approved by camp staff. No transfers are allowed within 30 days of the event.

All participants must follow the camp’s Code of Conduct to ensure a safe and respectful training environment.

Respect & Etiquette

• Respect instructors, staff, and fellow participants

• Follow instructor direction at all times

• No ego rolling

• Tap early, tap often

Safety Requirements

• No intentionally dangerous techniques

• No unsupervised sparring

• Keep sparring on the mats only and nowhere else during your stay

• Report injuries immediately

• No training with open wounds or infections

Hygiene Standards

• Clean gi and gear every session

• Trim nails

• Shower daily

• Maintain personal hygiene to protect training partners

Behavior Expectations

• No harassment, bullying, or disrespect

• No intoxication during training hours

• No disruptive behavior in shared spaces

• Follow hotel rules and staff instructions

Media & Privacy

• Respect privacy during training

• No filming instructors without permission

• No posting sparring footage without consent

Consequences

Violations may result in:

• Verbal warning

• Removal from training

• Removal from camp without refund for serious or repeated violations

Photographs and videos will be taken throughout the camp for documentation and promotional purposes.

Participants may opt out of media use by notifying staff before the camp begins.

No filming of instructors or training sessions without permission. No posting sparring footage without consent from everyone involved.

Participants are responsible for their own travel arrangements. Weather conditions, including typhoons, may affect scheduling. If severe weather impacts the camp, we will adjust the schedule as needed.

If the camp must be canceled due to extreme weather, participants will receive a full refund.

By registering, participants acknowledge the physical nature of Brazilian Jiu Jitsu and agree to train responsibly.

Participants assume all risks associated with training, travel, and participation in camp activities. The camp, instructors, staff, and hotel are not liable for injuries or lost property.

A full waiver will be signed at check‑in.

If you are injured before the camp:

• You may transfer your spot

• You may roll your registration to a future camp

• Refunds follow the standard refund policy

If you are injured during the camp:

• Notify staff immediately

• You may continue participating only with instructor approval

All official communication will be sent via email. Participants are responsible for checking email updates leading up to the event.

All instructors listed for The Okinawa BJJ Camp, including special guest instructors, are subject to final confirmation. While we make every reasonable effort to secure and maintain the announced lineup, instructor participation may be impacted by circumstances beyond our control, including but not limited to personal emergencies, illness, injury, travel disruptions, family matters, professional commitments, or other unforeseen events.

Should an instructor be unable to attend, the event will proceed as scheduled with a qualified replacement instructor. Instructor substitutions or cancellations do not qualify as grounds for refunds or partial refunds, as the camp’s curriculum, schedule, and overall experience remain fully delivered.

By registering for The Okinawa BJJ Camp, participants acknowledge and accept that instructor availability may change and agree to the terms outlined in this policy.